If you are looking for both a high-powered, cloud-based individual and collaborative solution for office software, then you are probably already familiar with two of the major players in this area: Microsoft Office 365 and Google’s G Suite. These productivity software applications provide you and your team with the ability to work from just about anywhere on a cloud-based server, giving you collaboration options which allow work on one device to be seen, as well as modified, on another in real time. These applications are meant to save users time and resources because documents and files can be accessed and edited anywhere at any time.
Both Office 365 and G Suite are fully-functional office software suites, which means they both are capable of creating documents such as spreadsheets, presentations and text while allowing full collaboration with co-workers and colleagues — even if they are half a world away. Other applications are also possible, such as online surveys and file storage. They even offer you the ability to communicate with other team members through video conferencing, so in-person meetings are less necessary.
The Benefits of Office 365
While both Office 365 and G Suite offer a variety of applications and options, Microsoft’s suite of software offers many advantages over its competitor. For one thing, If you have ever used a computer before, you’re most likely already familiar with the software itself. This is because the Office 365 versions of Word, PowerPoint and Excel are exactly the same as the desktop-based applications that most of the world already uses on a daily basis. There is very little new to learn, which means you and your team are able to hit the ground running.
Another great advantage of using Office 365 is that most licenses to use the cloud-based services also allow clients to download the desktop-based applications on a variety of devices. In many cases, you can download these programs to multiple devices at the same time! So, access to Word online, for example, lets you install word at home, your tablet, on your office PC and your mobile device. This wide range can dramatically increase your productivity, because not only can you access your information and documents from anywhere, but once you have these documents saved, you don’t even need to be connected to the internet to get work done.
Microsoft’s suite of software is also optimized for mobile devices, so work can happen literally anywhere you are, at any time.
Office 365 is also a money-saver. Depending on your preferred licensing package, you can save money by only purchasing licenses for the members you have for your projects — and if you pay on a subscription basis, Microsoft even throws in software upgrades for free. Each member gets one terabyte of storage to work with, courtesy of OneDrive, which. Even working with video files, a TB is a vast amount of storage space. Should you require more, however, Microsoft has options available for purchase.
A final advantage of Microsoft comes with its collaborative abilities. Team members can access shared documents, work together and see updates as they occur in real time. When more direct communication is required, tools such as Skype and SharePoint are available as well, and are easy and seamless to use.
Because Microsoft Office has been in the business of office productivity for so long, it’s able to offer you numerous advantages learned over its long life. Numerous developers have also contributed to Office throughout the years, ensuring the existence of a wide variety of applications that means that Office has evolved to the point where customization features and add-ons are practically endless.
Where G Suite Misses The Mark
Over the past few years Google has worked to create its own suite of office software. Drawing together Google Drive and integrating its file-storage capabilities with a number of online applications, Google has developed G Suite. While similar to MS Office in many ways – the ability to write text documents, create presentations and manage spreadsheets with simple, paired-down software, for example – it does have several differences which set it apart from, and slightly below, Office 365.
First, G Suite is only available as an online application. There are no desktop software programs to install. In one sense this can be good as it helps keep space free on your machine. However, this means that if you ever find yourself in an area where an online connection is iffy or nonexistent, you won’t be able to get much done, as working offline simply isn’t possible.
Another downside to G Suite is its lack of functionality when compared to Microsoft. As said before, Google gives you the option to create texts, spreadsheets and presentations, just like Office, in a simple and easy-to-use format. However, simpler is not always better. The applications in G Suite are almost like Office-Lite versions. Yes, you can create a text document with Google Docs, but it just doesn’t have all of the bells and whistles that Word offers. You can create spreadsheets using Google Sheets, but there are so many options and functions available in Excel that Sheets simply doesn’t offer that you’ll find yourself wanting to use Microsoft instead.
While Google touts G Suite to be the easier and cheaper option, Office simply has the advantage on G Suite of over 25 years of development and innovation. While G Suite can be easy to use, it simply does not have much to offer to gain any sort of advantage over Office 365.